Use of Facility: At no time will the building be used without a signed Requisition Form or a written confirmation from the COO.
Contacting Church Servant Leaders: In some cases, there may be a need to contact the Servant Leader or Director who is in charge of the ministry most closely related to the event for assistance in planning.
Events in Which Food Will are Served: At no time will drinks that are red in color be permitted in any part of the facility.
Recurring Meetings: One form will suffice for meetings that recur several days in a row, on a weekly basis, or on a monthly basis if set-up for each recurrence is identical. If set-up is different on different dates, then a Requisitions Form must be submitted for each day where set-up is different. Meetings that recur throughout a ministry years must be resubmitted annually (ministry calendar year runs from January 1 to December 31).
Decorations and/or Significant Set-Up: The person in charge of the event is responsible for significant set-up and decorations. No plants or decorations are to be moved from their current locations without the permission and assistance of the Light by Design Ministry. Posters and fliers may only be placed in pre-selected areas throughout the building and must be discarded immediately after the event. At no time will decorations with glitter or confetti be allowed in the Worship Center or Chapel. Improperly posted fliers will be removed immediately and discarded. Due to fire safety laws, nothing may be hung from the ceilings. Hallways, exits and stairwells must remain cleared of furniture and decoration at all times.
After Hours Events and/or Set-Up: If any part of an event, set-up, or clean-up will occur outside of normal business hours (10:00 am to 4:00 pm), Monday through Friday, the Facilities Manager will need to be notified to open and/or lock the building.
Security: Arrangement of Security is at the discretion of the Facilities Manager when required.
Worship Center Use: For use of this area, needs such as sound, lighting, staging, etc., a Worship Center Use Form is to be submitted along with the Requisition.
Certificate of Insurance: A Certificate of Insurance is required for building use by any outside organization.
Approved Caters: A list of LWCC approved caters is maintained by the Chief Operating Officers. All outside caters must be licensed and insured. A valid license and Certificate of Insurance will be required at the signing of the Rental Agreement.
Kitchen Supplies: For kitchen supply needs, the Equipment/Supplies Needed section of Page 2 must be completed & submitted along with the Requisition Form.
Facility Layout: The coordinators of your event should be familiar with the layout of the facility before the time of the event.
Cancellations: Please inform the COO if rooms previously requested are no longer needed. Providing this information as soon as possible will allow others to request space and prevent unneeded set-up work to be done by facilities services.
Clean-Up: It is not the responsibility of the facility services to clean up after your event. PLEASE be sure to restore the rooms and facility to the condition in which they were found before the meeting/event. Wipe tables, remove trash to the designated area next to the kitchen, replace bags in trash with liners found in the bottom of the cans, and remove all materials, advertisements & decorations.
Facility Rental Agreement: A contractual agreement outlining building use and audio/visual needs must be signed by all parties within 2 weeks after approval date of Requisition Form.